Crown Office

All formal royal documents (such as warrants to be signed by the Monarch; letters patent, both those that are signed by the sovereign and those that are approved by warrant; and royal charters) are prepared by the Crown Office.[4][5]

The name of the Clerk of the Crown is subscribed/printed at the end of all documents as a way of authentication of their having passed through the Crown Office.[6] This is also done in notices placed by the Crown Office in The Gazette.

The Crown Office is also responsible for sealing with the Great Seal of the Realm all documents that need to pass under that seal,[7] once the authority for the use of the seal is signified by the Sovereign (authorisation to use the seal is granted either by the monarch signing a warrant that approves the draft text of letters patent, directs that they be prepared and authorises them to be sealed and issued, or by the Sovereign directly signing the letters patent that are to pass under the great seal, as is necessary in some cases, such as with letters patent that grant Royal Assent to bills passed by Parliament and with instruments of consent relating to royal marriages).[8][9]

The Crown Office is involved in the royal assent process, both when this happens in person by the Lords Commissioners and by notification to both Houses of Parliament. In all cases, the Crown Office prepares a commission for royal assent to bills. When royal assent occurs at the Prorogation of Parliament, the Clerk of the Crown reads out the short titles of Acts due to receive royal assent, after which the Clerk of the Parliaments notifies both Houses of royal assent to every Act, usually with the endorsement “Le Roy le veult”, if the monarch is male, or "La Reyne le veult", if the monarch is female. [10] When royal assent is given by notification to both Houses, sitting separately, by the Speaker and Lord Speaker, the Crown Office prepares and delivers to the Speaker a certificate notifying them that the sovereign has given royal assent to the Acts listed in the certificate, and directing that royal assent be notified by the Speaker, or one of their deputies, in House of Commons Chamber.[11] In the House of Lords, the Crown Office delivers the royal assent commission to the clerks at the table of the House, after which the Lord Speaker, or one of their deputies, notifies the House that royal assent has been given to the Acts listed in the royal assent commission.[12]

The Crown Office is responsible for maintaining and updating the Roll of the Peerage. The Secretary of State for Justice is the keeper of the Peerage Roll, and his duties in that regard are daily discharged by a Registrar of the Peerage and a Deputy Registrar, who work within the Crown Office and are therefore under the supervision of the Clerk of the Crown in Chancery, who assumes the position of Registrar of the Peerage.[13] The duties of the Ministry of Justice regarding the keeping and maintenance of the Roll of the Peerage are discharged in collaboration with the Garter King of Arms and Lord Lyon King of Arms, regarding their respective heraldic jurisdictions.[14] The Crown Office also compiles the Official Roll of the Baronetage.[15]

The Crown Office also has duties relating to the elections for the House of Commons. The Clerk of the Crown in Chancery initiates a parliamentary election in a constituency by sending an election writ to the returning officer of the constituency, and historically received all ballot papers and ballot stubs after the election was complete[16] though they are now kept locally by the registration officer for each area (and retained for a year).[17]

At the first meeting of the House of Commons following a general election, the Clerk of the Crown delivers the Book of Returns to the Clerk of the House of Commons, which contains the list of MPs returned to Parliament.[18] However, this has usually been done by the Deputy Clerk of the Crown, most recently in 2010,[19] 2015[20] and 2017.[21] The list is also published on the Gazette, on a notice placed by the Crown Office.

They are assisted by Deputy Clerks of the Crown in Chancery, which vary between one and two, and deputise in full capacity for the Clerk of the Crown in Chancery when needed.[lower-alpha 1][lower-alpha 2] The last instance of this happening was in 2020 (September-December), before the current clerk, Antonia Romeo was appointed, during which time Ceri King, Deputy Clerk, assumed the full position of Clerk of the Crown in Chancery.[32][33] The office of Assistant Clerk of the Crown in Chancery is also used.[lower-alpha 3]