Postcodes in the United Kingdom

The London post town covers 40% of Greater London. On inception (in 1857/8), it was divided into ten postal districts: EC (East Central), WC (West Central), N, NE, E, SE, S, SW, W, and NW. The S and NE sectors were later abolished. In 1917, as a wartime measure to improve efficiency, each postal district was subdivided into sub-districts each identified by a number; the area served directly by the district head office was allocated the number 1; the other numbers were allocated alphabetically by delivery office, e.g. N2 East Finchley delivery office, N3 Finchley delivery office, N4 Finsbury Park delivery office etc. Since then these sub-districts have changed little.

Some older road signs in Hackney still show the North East (NE) sector/district.

Street name signs on Birdbrook Road, Great Barr, Birmingham, showing old "Birmingham 22" postal district (top) and modern "B44" postcode.

Following the successful introduction of postal districts in London, the system was extended to other large towns and cities. Liverpool was divided into Eastern, Northern, Southern and Western districts in 1864/65, and Manchester and Salford into eight numbered districts in 1867/68.[4]

In 1917, Dublin—then still part of the United Kingdom—was divided into numbered postal districts. These continue in use in a modified form by An Post, the postal service of the Republic of Ireland. In 1923, Glasgow was divided in a similar way to London, with numbered districts preceded by a letter denoting the compass point (C, W, NW, N, E, S, SW, SE).[4]

In January 1932 the Postmaster General approved the designation of some predominantly urban areas into numbered districts.[4] In November 1934 the Post Office announced the introduction of numbered districts (short postal codes) in "every provincial town in the United Kingdom large enough to justify it". Pamphlets were issued to each householder and business in ten areas notifying them of the number of the district in which their premises lay. The pamphlets included a map of the districts, and copies were made available at local head post offices. The public were "particularly invited" to include the district number in the address at the head of letters.[5]

A publicity campaign in the following year encouraged the use of the district numbers. The slogan for the campaign was "For speed and certainty always use a postal district number on your letters and notepaper". A poster was fixed to every pillar box in the affected areas bearing the number of the district and appealing for the public's co-operation. Every post office in the numbered district was also to display this information. Printers of Christmas cards and stationery were requested to always include district numbers in addresses, and election agents for candidates in the upcoming general election were asked to ensure they correctly addressed the 100 million items of mail they were expected to post. Businesses were issued with a free booklet containing maps and listings of the correct district number for every street in the ten areas.[6]

The ten areas were:[6]

• Birmingham
• Brighton/Hove
• Bristol
• Edinburgh
• Glasgow
• Leeds/Bradford
• Liverpool
• Manchester/Salford
• Newcastle upon Tyne
• Sheffield

For example, Toxteth was Liverpool 8. A single numbering sequence was shared by Manchester and Salford: letters would be addressed to Manchester 1 or Salford 7. The Birmingham 22 district was sub-divided with a letter A, B or C, such as Great Barr, Birmingham 22 or Birmingham 22a,[7] as can still be seen on many older street-name signs.

As a general rule, large post towns are numbered from the centre outward such that outlying parts have higher numbered districts. However, the disparate post towns within a postal area can be numbered based on various criteria. The town the postal area is named after excepted, this generally starting at 1. In particular, the centrality of a postcode district within a postcode area cannot be reliably inferred from the postcode alone.

The Post Office experimented with electromechanical sorting machines in the late 1950s.[8] These devices presented an envelope to an operator, who would press a button indicating which bin to sort the letter into. Postcodes were suggested to increase the efficiency of this process by removing the need for the sorter to remember the correct sorting for as many places.[9] In January 1959 the Post Office analysed the results of a survey on public attitudes towards the use of postal codes, choosing a town in which to experiment with codes. The envisaged format was a six-character alphanumeric code with three letters designating the geographical area and three numbers to identify the individual address.[10] On 28 July Ernest Marples, the Postmaster General, announced that Norwich had been selected, and that each of the 150,000 private and business addresses would receive a code by October. Norwich had been selected as it already had eight automatic mail sorting machines in use.[11] The original Norwich format consisted of "NOR," followed by a space, then a two-digit number (which, unlike the current format, could include a leading zero), and finally a single letter (instead of the two final letters in the current format).[12]

In October 1965, Tony Benn as Postmaster General[13] announced that postal coding was to be extended to the rest of the country in the next few years.[14]

On 1 May 1967 postcodes were introduced in Croydon. The many postcodes for central Croydon began with "CRO", while those of the surrounding post towns with CR2, CR3 and CR4. The uniform system of a set of three final characters after the space (such as 0AA, known as the inward code) was adopted. This was to be the beginning of a ten-year plan, costing an estimated £24 million. Within two years it was expected that full coding would be used in Aberdeen, Belfast, Brighton, Bristol, Bromley, Cardiff, Coventry, Manchester, Newcastle upon Tyne, Newport, Reading, Sheffield, Southampton and the Western district of London.[15] By 1967, codes had been introduced to Aberdeen, Southampton, Brighton and Derby.[16] In 1970, codes were introduced to the London Western and North Western postal districts.[17] In December 1970, much Christmas mail was postmarked with the message "Remember to use the Postal Code" although codes were used to sort mail in only a handful of sorting offices.[18]

During 1971, occupants of addresses began to receive notification of their postcode. Asked in the House of Commons about the completion of the coding exercise, the Minister of State for Posts and Telecommunications (whose role superseded that of Postmaster General in 1969), Sir John Eden, stated that it was expected to be completed during 1972.[19] The scheme was finalised in 1974 when Norwich was completely re-coded but the scheme tested in Croydon was sufficiently close to the final design for it to be retained, with CRO standardised as CR0 (district zero) thus removing the need to create a CR1 district.[4]

A quirk remained: the central Newport area was allocated NPT at a similar time to Croydon becoming CRO, and surrounding areas were allocated NP1–NP8. NPT lasted until the end of 1984 when it was recoded NP9.[20]

Girobank's GIR 0AA was the last domestic postcode with a fully alphabetical outward code. That code no longer exists in the Royal Mail's PAF system, but was taken over by the bank's current owners, Santander UK.[21]

Elton Road name sign in Bristol displaying the postcode district BS8

Whiteladies Road name sign outside Broadcasting House, Bristol displaying the postcode district without the postcode area BS

When the national postcode system was introduced, many existing postal districts were incorporated into it, so that postcodes in Toxteth (Liverpool 8) start with L8. The districts in both Manchester and Salford gained M postcodes, so Salford 7 became M7 and so on (although Brighton and Hove both gained BN postcodes, these were unrelated to the previous districts). The old coding lives on in a small number of street signs with (for example) "Salford 7" at the bottom. In other cases, the district numbers were replaced with unrelated numbers. In Glasgow many of its G-prefixed numbers are not used as C1 became G1, W1 became G11, N1 became G21, E1 became G31, S1 became G41, SW1 became G51, and so on. In London (as postally defined), 1917-created postal districts are mapped unchanged to those of today but its much enlarged administrative area, Greater London, was created in April 1965. From that month the remaining 60% of Greater London's area has postcodes referring to 13 other post towns. Additionally, there were too few postcodes to adequately cover districts in central London (particularly in the WC and EC areas), so these were subdivided with a letter suffix rather than being split into new numbered districts so as to retain the familiar codes.

Prior to 1 April 2010, the Royal Mail licensed use of the postcode database for a charge of about £4,000 per year.[22] Following a campaign and a government consultation in 2009,[23] the Ordnance Survey released Code-Point Open, detailing each current postcode in Great Britain together with a geo-code for re-use free of charge under an attribution-only licence (Open Government Licence as part of OS OpenData).

The Office for National Statistics (ONS Geography) maintains and publishes a series of freely available, downloadable postcode products that link all current and terminated UK postcodes to a range of administrative, health, statistical and other geographies using the Code-Point Open grid reference.

The postcodes are alphanumeric, and are variable in length: ranging from six to eight characters (including a space). Each postcode is divided into two parts separated by a single space: the outward code and the inward code respectively. The outward code includes the postcode area and the postcode district, respectively. The inward code includes the postcode sector and the postcode unit respectively. Examples of postcodes are "SW1W 0NY", "PO16 7GZ", "GU16 7HF", and "L1 8JQ".

The outward code is the part of the postcode before the single space in the middle. It is between two and four characters long. Examples of outward codes are "L1", "W1A", "RH1", "RH10" or "SE1P". A few outward codes are non-geographic, not divulging where mail is to be sent.

The postcode area is part of the outward code. The postcode area is either one or two characters long and is alphabetical. Examples of postcode areas are "L" for Liverpool, "RH" for Redhill and "EH" for Edinburgh. A postal area may cover a wide area, for example "RH" also covers parts of north Sussex and "BT" (Belfast) covers the whole of Northern Ireland.

The postcode district is one digit, two digits or a digit followed by a letter.

The inward code is the part of the postcode after the single space in the middle. It is three characters long. The inward code assists in the delivery of post within a postal district. Examples of inward codes are "0NY", "7GZ", "7HF", or "8JQ".[24]

The postcode sector is made up of a single digit (the first character of the inward code).

The postcode unit is two characters added to the end of the postcode sector. A postcode unit generally represents a street, part of a street, a single address, a group of properties, a single property, a sub-section of the property, an individual organisation or (for instance Driver and Vehicle Licensing Agency) a subsection of the organisation. The level of discrimination is often based on the amount of mail received by the premises or business.

The format is as follows, where A signifies a letter and 9 a digit:

Notes:

• As all formats end with 9AA, the first part of a postcode can easily be extracted by ignoring the last three characters.
• Areas with only single-digit districts: BR, FY, HA, HD, HG, HR, HS, HX, JE, LD, SM, SR, WC, WN, ZE (although WC is always subdivided by a further letter, e.g. WC1A)
• Areas with only double-digit districts: AB, LL, SO
• Areas with a district '0' (zero): BL, BS, CM, CR, FY, HA, PR, SL, SS (BS is the only area to have both a district 0 and a district 10)
• The following central London single-digit districts have been further divided by inserting a letter after the digit and before the space: EC1–EC4 (but not EC50), SW1, W1, WC1, WC2 and parts of E1 (E1W), N1 (N1C and N1P), NW1 (NW1W) and SE1 (SE1P).
• The letters Q, V and X are not used in the first position.
• The letters I, J and Z are not used in the second position.
• The only letters to appear in the third position are A, B, C, D, E, F, G, H, J, K, P, S, T, U and W when the structure starts with A9A.
• The only letters to appear in the fourth position are A, B, E, H, M, N, P, R, V, W, X and Y when the structure starts with AA9A.
• The final two letters do not use C, I, K, M, O or V, so as not to resemble digits or each other when hand-written.
• Postcode sectors are one of ten digits: 0 to 9, with 0 only used once 9 has been used in a post town, save for Croydon and Newport (see above).

A postcode can be validated against a table of all 1.7 million postcodes in Code-Point Open. The full delivery address including postcode can be validated against the Royal Mail Postcode Address File (PAF), which lists 29 million valid delivery addresses,[25] constituting most (but not all) addresses in the UK.[26]

The following regular expression can be used for the purpose of validation:

^[A-Z]{1,2}[0-9][A-Z0-9]? ?[0-9][A-Z]{2}$

The following regular expression can be used for the purpose of validation and includes postcode formats from Special Cases:

^(([A-Z]{1,2}[0-9][A-Z0-9]?|ASCN|STHL|TDCU|BBND|[BFS]IQQ|PCRN|TKCA) ?[0-9][A-Z]{2}|BFPO ?[0-9]{1,4}|(KY[0-9]|MSR|VG|AI)[ -]?[0-9]{4}|[A-Z]{2} ?[0-9]{2}|GE ?CX|GIR ?0A{2}|SAN ?TA1)$

All or part of one or more postcode districts are grouped into post towns.[27] Larger post towns may use more than one postcode district, for example Crawley uses RH10 and RH11. In a minority of cases, a single number can cover two or three post towns—examples are the WN8 district including Wigan and Skelmersdale post towns, and the SY7 district including Craven Arms, Bucknell and Lydbury North post towns.

The Channel Islands and the Isle of Man established their own postal administrations separate from the UK in 1969. Despite this, they adopted the UK-format postcodes in 1993–94: Guernsey using GY, the Isle of Man using IM, and Jersey using JE.[28]

The independent jurisdiction of Sark was assigned a unique postcode prefix GY10 in 2011 to differentiate it from Alderney. The CEO of Guernsey Post, Boley Smillie, said "this has been a long time coming" and "... Sark should have had its own identity back then [when postcodes were adopted in 1993]".[29]

Some of the British Overseas Territories have postcodes that follow the format of the UK postcode system:

These were introduced because mail was often sent to the wrong place, e.g., for Ascension Island to Asunción, Paraguay, and many online companies would not accept addresses without a postcode.[34] Mail from the UK continues to be treated as international, not inland, and sufficient postage must be used.[36]

Bermuda, the UK's most populous remaining overseas territory, has developed its own postcode system, with unique postcodes for street and PO Box addresses,[37] as have the Cayman Islands,[38] Montserrat and the British Virgin Islands.[39] Montserrat recently introduced postal codes,[40] and a system has been under consideration in Gibraltar[41] with the code GX11 1AA being introduced as the generic postcode for the territory in the interim.[33][42]

The British Sovereign Base Areas of Akrotiri and Dhekelia in Cyprus use Cypriot postal codes for civilian use. The British military use BFPO addresses.

The separate postal code systems for those territories are shown below:

The British Forces Post Office (BFPO) provides a postal service to HM Forces separate from that provided by Royal Mail in the United Kingdom, with BFPO addresses used for the delivery of mail in the UK and around the world. BFPO codes such as "BFPO 801" serve the same function as postal codes for civilian addresses, with the last line of the address consisting of "BFPO" followed a space and a number of 1 to 4 digits.

For consistency with the format of other UK addresses, in 2012 BFPO and Royal Mail jointly introduced an optional alternative postcode format for BFPO addresses, using the new non-geographic postcode area "BF" and the notional post town "BFPO". Each BFPO number is assigned to a postcode in the standard UK format, beginning "BF1". The database was released commercially in March 2012 as part of the Royal Mail Postal Address File (PAF).[44][45] A postcode is not required if the traditional "BFPO nnnn" format is used.

Most postcodes apply to a geographic area but some are used only for routing and cannot be used for navigation or estimating distances.[46] They are often used for direct marketing and PO boxes. Non-geographic postcode area BX is used solely for non-geographic addresses, with codes independent of the location of the recipient. Some postcode sectors or districts are set aside solely for non-geographic postcodes, including EC50, BS98, BT58, BX1–BX9, IM99, M60, N1P, NE99, SA99, SW9, WV99, WV98 and JE4. Also, the first two numbers can be from the range 91 to 95 for businesses and a range 96 to 99 for Government departments. Codes terminating with the letters HQ could indicate a non-geographical postcode for which Royal Mail holds the mail for redirection, bulk mail delivery, or an "open and scan to email" service. Girobank's headquarters in Bootle used the non-geographic postcode GIR 0AA. There is also a special postcode for letters to Santa/Father Christmas, XM4 5HQ.[47]

Many non-geographic postcodes do not appear on Royal Mail's own online postcode finder tool or their Click and Drop online postage printing tool, which can add to confusion when responding to organisations that use such addresses. Likewise, delivery services or couriers other than Royal Mail may not be able to deliver to such non-physical addresses.

Postcodes terminating with the letters "BR" are frequently used for Royal Mail's Business Reply Service. On this service the Recipient pays the postage rather than the Sender. The Recipient may also pay a fee per item processed, and must purchase a licence to use the service. However, other letters may also be used after the "B". Royal Mail's own examples use postcode "AB1 2BD". Also, the letters "BR" are not uniquely used for this purpose and there are many examples of the letters being used for street addresses, such as "S2 2BR" for Newfield Green Road, Sheffield.

Postcodes are allocated by Royal Mail's Address Management Unit and cannot be purchased or specified by the recipient. However, Royal Mail sometimes assigns semi-mnemonic postcodes to high-profile organisations.[48]

Prominent examples are:

Postcodes are used to sort letters to their destination either manually, where sorters use labelled frames, or increasingly with letter-coding systems, where machines assist in sorting.[59] A variation of automated sorting uses optical character recognition (OCR) to read printed postcodes, best suited to mail that uses a standard layout and addressing format.[60]

A long string of "faced" letters (i.e. turned to allow the address to be read) is presented to a keyboard operator at a coding desk, who types the postcodes onto the envelopes in coloured phosphor dots. The associated machine uses the outward codes in these dots to direct bundles of letters into the correct bags for specific delivery offices. With a machine knowledge of the specific addresses handled by each postal walk at each office, the bundles can be further sorted using the dots of the inward sorting code so that each delivery round receives only its own letters.[24] This feature depends upon whether it is cost effective to second-sort outward letters, and tends to be used only at main sorting offices where high volumes are handled.[61]

When postcodes are incomplete or missing, the operator reads the post town name and inserts a code sufficient for outward sorting to the post town, where others can further direct it. The mail bags of letter bundles are sent by road, air or train, and eventually by road to the delivery office.[61] At the delivery office the mail that is handled manually is inward sorted to the postal walk that will deliver it; it is then "set in", i.e. sorted into the walk order that allows the deliverer the most convenient progress in the round.[24][61] The latter process is now being automated, as the roll-out of walk sequencing machines continues.[62][63]

Integrated Mail Processors (IMPs) read the postcode on the item and translate it into two phosphorus barcodes representing the inward and outward parts of the postcode, which the machines subsequently print and read to sort the mail to the correct outward postcode. Letters may also be sequentially sorted by a Compact Sequence Sorter (CSS) reading the outward postcode in the order that a walking postman/woman will deliver, door to door. On such items the top phosphorous barcode is the inward part of the code, the bottom is the outward.

IMPs can also read RM4SCC items, as used in Cleanmail, a different format to the above.

A newer system of five-digit codes called Mailsort was designed for users who send "a minimum of 4,000 letter-sized items".[64] It encodes the outward part of the postcode in a way that is useful for mail routing, so that a particular range of Mailsort codes goes on a particular plane or lorry. Mailsort users are supplied with a database to allow them to convert from postcodes to Mailsort codes and receive a discount if they deliver mail to the post office split up by Mailsort code. Users providing outgoing mail sorted by postcode receive no such incentive since postcode areas and districts are assigned using permanent mnemonics and do not therefore assist with grouping items together into operationally significant blocks. Walksort was discontinued in May 2012.

There are also significant numbers of discontinued (terminated) codes. Each month some 2,750 postcodes are created and 2,500 terminated.[66]

The Address Management Unit of Royal Mail maintains an official database of UK postal addresses and postcodes in its Postcode Address File (PAF), which is made available under licence for a fee regulated by Ofcom. The PAF is commercially licensable and is often incorporated in address management software packages. The capabilities of such packages allow most addresses to be constructed solely from the postcode and house number. By including the map references of postcodes in the address database, the postcode can be used to pinpoint a postcode area on a map. PAF is updated daily.

On its website, Royal Mail publishes summary information about major changes to postcode sectors and postal localities (including post towns). Individual postcodes or postal addresses can be found using Royal Mail's Postcode and Address Finder website, but this is limited to 50 free searches per user per day.

A complete list of all current Great Britain postcodes, known as Code-Point Open, has been made available online (since 1 April 2010) by Ordnance Survey. Under the government's OS OpenData initiative, it is available for re-use without charge under an attribution-only licence. The Code-Point Open list includes median coordinates for each postcode but excludes postcodes in Northern Ireland and the Crown Dependencies. Unlike the PAF products provided by Royal Mail, the Code-Point Open list does not include postal address text.

The Office for National Statistics also produces postcode directories, under similar licence terms to the OS product. Both the ONSPD and NSPL contain Northern Ireland postcodes, with centroid coordinates in the OSI grid as opposed to the OSGB grid, although Northern Ireland postcodes are subject to a more restrictive licence permitting internal business use only.[70] Postcodes for the Crown Dependences are also included, without co-ordinates. A further difference is that non-current postcodes and dates of introduction and withdrawal of postcodes are included.