Word 2013
Printing Documents
Introduction
Video: Printing Documents
Watch the video (2:04).Once you've created your document, you may want to print it to view and share your work offline. It's easy to preview and print a document in Word using the Print pane.
Optional: Download our Lesson 10 Practice Document.
To access the Print pane:
- Select the File tab. Backstage view will appear.
Selecting the File tab - Select Print. The Print pane will appear.
Clicking Print
Click the buttons in the interactive below to learn more about using the Print pane.
Single and Double-Sided Printing
Choose whether to print on one side or both sides of the paper.
Print Range/Document Info
From here you can choose to print the whole document, just the current page, or custom print to print specific pages.
Printer
You may need to select the printer you want to use if your computer is connected to multiple printers.
When you are ready to print your document, click the Print button.
Pages Per Sheet
Word allows you to print more than one page on a single sheet.
While condensing pages onto one sheet can sometimes be helpful, note that the text will become more difficult to read as more pages are selected.
Copies
Here you can choose how many copies you wish to print of the document.
If you're planning to print multiple copies, it's a good idea to print a test copy first.
Page Selection
You can click the arrows to view a different page in the Print Preview.
Zoom Control/Zoom to Page
You can click the Zoom to Page button on the right to zoom in and out of the Preview pane.
Click, hold and drag the slider to use the Zoom control. The number to the left of the slider bar reflects the zoom percentage.
Preview Pane
Here you can see a preview of how your document will look when printed.
Margins
Here you can adjust the page margins, which can help your information fit more comfortably on the page.
Paper Size
If your printer uses different paper sizes, you can choose the paper size you wish to use.
Orientation
Here you can choose Portrait or Landscape orientation.
Collation Settings
If you are printing multiple copies, you can choose whether you want the copies collated or uncollated.
You can also access the Print pane by pressing Ctrl+P on your keyboard.
To print a document:
- Navigate to the Print pane and select the desired printer.
- Enter the number of copies you wish to print.
- Select any additional settings if needed (see above interactive).
- Click Print.
Printing a document
