How to Add a Signature in Microsoft Outlook

This wikiHow teaches you how to create an email signature in Microsoft Outlook. You can create a signature in all three of Outlook's platforms: online, in the mobile app, and in the desktop program that comes with an Office 365 subscription. Once you've created a basic signature, you can edit it to make it more appealing.

Method 1
Method 1 of 3:

On the Website

  1. Image titled Add a Signature in Microsoft Outlook Step 1
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    Open Outlook. Go to https://www.outlook.com/ in your preferred web browser. This will open your Outlook inbox if you're already signed into Outlook.
    • If you aren't signed into Outlook, enter your Microsoft email address (or phone number) and password to log in.
  2. Image titled Add a Signature in Microsoft Outlook Step 2
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    Click Settings
    Windows Settings
    .     This gear-shaped icon is in the upper-right side of your Outlook inbox. Doing so prompts a drop-down menu.
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  3. Image titled Add a Signature in Microsoft Outlook Step 3
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    Click Options. It's at the bottom of the drop-down menu.
  4. Image titled Add a Signature in Microsoft Outlook Step 4
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    Scroll down and click Email signature. This option is in the Layout section of the options on the left-hand side of the page.
    • You may first have to click Layout to expand it in order to view the Email signature option.
  5. Image titled Add a Signature in Microsoft Outlook Step 5
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    Enter your signature. Type your signature into the text box on the right side of the screen.
  6. Image titled Add a Signature in Microsoft Outlook Step 6
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    Make sure your signature is active. Click the "Automatically include my signature on new messages I compose" box to place a checkmark in it. This will ensure that messages you compose from now on have your signature at the bottom of the message by default.
    • You can also check the "Automatically include my signature on messages I forward or reply to" box to place your signature at the bottom of every email you send.
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    Click Save. It's in the top-left corner of the Email Signature section. This will save your changes and add a signature to your Outlook emails.
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Method 2
Method 2 of 3:

On Mobile

  1. Image titled Add a Signature in Microsoft Outlook Step 8
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    Open Outlook. This app is blue with a white envelope and a blue "O" on it.
    • If you aren't signed into Outlook, enter your Microsoft email address (or phone number) and password to log in.
  2. Image titled Add a Signature in Microsoft Outlook Step 9
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    Tap ☰. It's in the upper-left corner of the screen.
  3. Image titled Add a Signature in Microsoft Outlook Step 10
    3
    Tap Settings
    Windows Settings
    .     This option is in the bottom-left corner of the screen. Doing so opens the Outlook Settings menu.
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    Tap Signature. It's in the middle of the Settings page.
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    Enter a new signature. Tap the current signature, then remove it and type in your own signature.
  6. Image titled Add a Signature in Microsoft Outlook Step 13
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    Tap < (iPhone) or
    Android 7 Arrow Back
    (Android).     It's in the top-left corner of the screen. This will save your settings and return you to the Settings page; your Outlook messages sent from your mobile device will now use your signature.
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Method 3
Method 3 of 3:

On Desktop

  1. Image titled Add a Signature in Microsoft Outlook Step 14
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    Open Outlook 2016. This program resembles a blue and white envelope with a white "O" on it.
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    Click New Email. It's on the far left side of the Home toolbar.
  3. Image titled Add a Signature in Microsoft Outlook Step 16
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    Click Signature. This drop-down box is in the "Include" group of options in the Message toolbar.[1]
  4. Image titled Add a Signature in Microsoft Outlook Step 17
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    Click Signatures. It's in the Signature drop-down menu.
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    Click New. This button is below the "Select signature to edit" text box in the upper-left side of the Signatures and Stationery window.
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    Type in your name and click OK. This will create a name for your signature.[2]
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    Enter your name. Do so in the "Edit signature" box at the bottom of the page.
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    Enable your signature for new emails. Click the "New messages:" drop-down box in the top-right side of the Signatures and Stationery window, then click your name. This will automatically place your signature at the bottom of all new emails you send.
    • You can repeat this process for the "Replies/forwards:" drop-down box to place your signature on every email you send, including replies and forwards.
  9. Image titled Add a Signature in Microsoft Outlook Step 22
    9
    Click OK. It's at the bottom of the window. Doing so saves your signature and applies it to all subsequent emails you send from the Outlook program.
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Warnings

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References

  1. ↑ https://support.office.com/en-us/article/Create-and-add-a-signature-to-messages-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2#bk_seehow
  2. ↑ https://www.groovypost.com/howto/create-outlook-2016-email-signature/

About This Article

Jack Lloyd
Written by:
Jack Lloyd
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Jack Lloyd. Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher. This article has been viewed 181,463 times.
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Co-authors: 9
Updated: June 3, 2021
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Categories: Outlook
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