Sync Outlook 365 Signatures to Mobile, Web, & Other Computers

Last Updated: October 25, 2022

Do you want to use the same email signature everywhere you sign in to Outlook? As of now, it's not possible to sync your Outlook desktop or mobile signature to the cloud—your signature is saved on your computer, so you can't access it on your iPhone, iPad, Android, or even on other computers using the Outlook desktop app. But don't worry—there are still ways you can use the same signature everywhere you sign in to Outlook. We'll show you how!

Things You Should Know

Outlook plans to roll out signature syncing to all Outlook 365 for Windows users in October 2022.
Outlook.com signatures sync to your account automatically and are available anywhere you sign in to Outlook on the web.
Although there's no way to sync your Outlook desktop or mobile signature across devices now, you can easily copy and paste your signature.

Section 1 of 3:

Can I sync my Outlook signature to other devices?

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As of now, the only Outlook signatures that sync are those you create on Outlook.com. If you only use Outlook in your web browser, your signature is automatically synced with your account. Just sign in to Outlook.com anywhere in the world and you'll see the same signatures. However, these signatures do not sync to Outlook for desktop or the Outlook mobile apps.
2
In October 2022, you'll be able to sync your Outlook 365 for Windows signatures to the cloud. This will make it possible for you to use the same signature anywhere you install Outlook for Windows, as well as Outlook.com on the web.^{[1]
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- Microsoft had originally planned to allow Outlook signatures to sync in 2020, but the rollout was delayed.^{[2]
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- Even once signature syncing is available, your Outlook signature will only sync with Outlook on other computers and to Outlook.com on the web—not to your Android, iPhone, or iPad.
- There has not yet been an announcement about whether it will be possible to sync signatures to or from Outlook for Mac.

Section 2 of 3:

Use Your Outlook.com Signature on Mobile

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Sign in to https://www.outlook.com in your Android, iPhone, or iPad's web browser. If you've already created a signature in Outlook.com on your computer, phone, or tablet, you can easily copy your signature from the web and insert it into the Outlook mobile app. This is the only way to sync your Outlook signature to the mobile Outlook app.
- After you tap Sign in, the website will try to get you to use the Outlook mobile app instead. Tap Continue to Outlook sign-in to make sure you're logging in through your browser and not the mobile app.
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Request the desktop version of the website. Once you're signed in, you'll need to display your inbox as though you're viewing it on a computer. Otherwise, there's no way to see your email signature.
- Chrome: Tap the three dots and select Request Desktop Site.
- Safari: Tap the aA icon and select Request Desktop Website.
- Samsung Internet: Tap the three-line menu and select Desktop site.
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Tap the three dots at the top-right ••• . Since you're viewing the desktop version of the site, you might have to swipe left with your finger to see it.
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Tap Settings (the gear icon). It's on the three-dot menu.
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Go to the "Email signature" area. To get there, tap the search box at the top of the menu and type sig, then tap Email signature in the search results.
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Select the signature you want to copy. Tap the drop-down menu, then choose the signature you want to add to the Outlook mobile app. The contents of the signature will appear in the large preview box.
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Copy the signature. To do this, double-tap any of the words in the signature to bring up the selection bars, then drag the bars on either end of the selected word until the entire signature is highlighted.
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Tap Copy on the selected signature. You'll see this on the pop-up bar. The signature is now ready to paste into the mobile app.
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Open the Outlook mobile app and tap your profile photo. You'll see your photo at the top-left corner of the screen.
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Tap the gear icon. It's at the bottom-left corner.
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Tap Signature. This is near the middle of the menu. Now you'll see your current mobile signature, which you can replace with the copied one.
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Delete and replace the signature. Tap in the box, then delete anything that's there. To paste the copied signature, tap and hold the box and select Paste. You'll now see your Outlook.com signature in the field.
- Your signature saves instantly—you can now tap the back button and start using your new signature.
- Since there's no signature syncing for the Outlook mobile apps, if you change your Outlook.com signature, the changes will not sync to the mobile app. You'll need to make those same changes in the mobile app signature as well.

Section 3 of 3:

Use Your Outlook Signature on Another Computer

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Open Outlook on the computer that has the signature. If you want to use the same Outlook signature from your desktop installation on another computer, you'll need to copy and paste it into a new signature. The easiest way to do this is to send yourself an email from the computer that has the correct signature, open that email on the new computer, and then copy that signature into a new signature file.
- Sending yourself an email will give you a nice clear copy of your signature without any extra characters that's easy to copy and paste.
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Send yourself an email. To make sure your signature is included in the email, click the Insert tab, select Signature, and choose your signature.
- Address the email to yourself. You don't have to include a subject line or a body if you don't want to.
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Open the email on your new computer. On the computer that doesn't have the signature yet, open the Outlook application and click the new message from yourself—you'll see the message and signature in the preview pane.
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Copy your signature. To do so, highlight the entire signature with your mouse, then press Ctrl + C (Windows) or Cmd + C (Mac) to copy.
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Open your email Options (Windows) or Preferences (Mac). Here's how:
- Windows: Click the File menu, select Options, then click Mail in the left column.
- Mac: Click the Outlook menu and select Preferences….
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Click Signatures. On Windows, you'll see this under "Compose messages" in the right panel. On a Mac, it's the icon with a pencil and a sheet of paper.^{[3]
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7
Select an account. If you have multiple accounts signed in to Outlook, select the account you want to connect the signature to.
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Create a new signature. If you're using Windows, click New. On a Mac, click +. Give the new signature a name similar to the name you used for your old signature and click OK.
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Paste the copied signature into the field. To do this, just click in the edit box and press Ctrl + V (Windows) or Cmd + V (Mac).
- You can now make any changes you need to the signature before saving.
- Any links and photos you copied should copy exactly as they appeared in the original signature, but you might have to make minor adjustments.
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Click OK (Windows) or close the window (Mac). The signature from your other computer is now added to this computer.