How to Get Email Notifications for Google Form Submissions

Last Updated: March 29, 2019

If you've set up a Google Docs form to gather information from others, you can enable notifications so that you get an email about changes, either as they're made or in a daily digest. This simple step can help you stay on top of your collected data, as it comes in.

Steps

1
Go to the responses spreadsheet for your Google Form. If you're starting from the Google Form in editing view, click on View Responses to get to the spreadsheet where the responses are being logged. Otherwise, just select the responses spreadsheet straight from its location in your Google Drive.
2
Click on Tools and then Notification rules.

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3
Adjust the settings as desired. Depending on the complexity of the spreadsheet, you may have a variety of options to select:
- You always have the option to get notifications either when "any changes are made" (including form submissions and changes by collaborators, directly in the spreadsheet) or when "a user submits a form" (only through the form page itself). Depending on the form's complexity and whether or not you created it, you can also set notifications for when any particular sheets or particular cells on the spreadsheet are changed, or for when collaborators are added or removed from the form.
- You can also opt to get notifications once a day, in a "daily digest," or "right away," every time the change is made.
4
Click Save. If you change your mind, you can select Cancel.
5
Confirm the settings and click Done. If you want to add another rule, select Add another notification rule and repeat the process.
6
Exit the spreadsheet, and you're good to go. Check your Gmail inbox associated with the Google Form for any updates as they roll in!

Community Q&A

Question

Will the contributors of the form also receive the email? Or just only the owner?

Community Answer

Anyone with an "Edit" access will get the notification, in addition to the owner.
Question

Can I send an email notification to someone without a gmail account?

Community Answer

Yes, you can use another email account and send a notification to a gmail account.