How to Print on an Envelope Using Microsoft Word

If you want to print a delivery and return address directly onto an envelope, you can use the Envelopes tool in Microsoft Word. This wikiHow article will show you the easiest way to create an addressed envelope in Microsoft Word for Windows and macOS.

Method 1
Method 1 of 2:

On Windows

  1. Image titled Print on an Envelope Using Microsoft Word Step 1
    1
    Click the Mailings tab. You'll find this tab at the top of Microsoft Word.
  2. Image titled Print on an Envelope Using Microsoft Word Step 2
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    Click the Envelopes button. It's in the "Create" section of the toolbar, which is on the far-left side of the window.
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  3. Image titled Print on an Envelope Using Microsoft Word Step 3
    3
    Enter a delivery address. Click the text box below the "Delivery address" heading, then type the delivery address you want to appear on the envelope.
  4. Image titled Print on an Envelope Using Microsoft Word Step 4
    4
    Enter a return address. Type the return address as you'd like it to appear in the "Return address" box.
  5. Image titled Print on an Envelope Using Microsoft Word Step 5
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    Click Options…. It's near the bottom of the window. A new window will open.
  6. Image titled Print on an Envelope Using Microsoft Word Step 6
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    Click the Envelope Options tab. This option is at the top of the window.
  7. Image titled Print on an Envelope Using Microsoft Word Step 7
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    Select an envelope size. Select the exact size of your envelope from the "Envelope size" drop-down menu.[1]
    • If none of the choices are the size of your envelope, select Custom size at the bottom of the list, and then enter the dimensions of your envelope.
  8. Image titled Print on an Envelope Using Microsoft Word Step 8
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    Click the Printing Options tab. It's at the top of the window.
  9. Image titled Print on an Envelope Using Microsoft Word Step 9
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    Select an envelope feed format. Click one of the visual representations of an envelope feeding into a printer. This is how you'll need to insert the envelope into the printer.
    • The "feed method" options determine whether the long or short end of the envelope will be fed into the printer, as well as where on the feed tray (left, middle, or right) you'll be inserting the envelope.
    • If you feed the envelope short edge first, you may need to rotate the envelope to prevent the text from appearing upside-down.
    • The "face" is the side of the envelope that contains the address information.
  10. Image titled Print on an Envelope Using Microsoft Word Step 10
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    Click OK. It's at the bottom of the window.
  11. Image titled Print on an Envelope Using Microsoft Word Step 11
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    Insert the envelope into your printer. Make sure that you do this according to your chosen feed format.
    • If you're not sure how to insert an envelope into your printer, check your printer's documentation.
  12. Image titled Print on an Envelope Using Microsoft Word Step 12
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    Click Print. It's in the bottom-left corner of the Envelopes window. Your envelope will begin printing.
    • If you encounter issues while printing the envelope, try resetting the feed format to the Word default.
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Method 2
Method 2 of 2:

On Mac

  1. Image titled Print on an Envelope Using Microsoft Word Step 13
    1
    Click the Mailings tab. It's at the top of the Word window.
  2. Image titled Print on an Envelope Using Microsoft Word Step 14
    2
    Click Envelopes. This option is on the far-left side of the Mailings toolbar.
  3. Image titled Print on an Envelope Using Microsoft Word Step 15
    3
    Enter a delivery address. Click the text box below the "Delivery address" heading, then type the delivery address you want to appear on the envelope.
  4. Image titled Print on an Envelope Using Microsoft Word Step 16
    4
    Enter a return address. Type the return address as you'd like it to appear in the "Return address" box.
  5. Image titled Print on an Envelope Using Microsoft Word Step 17
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    Check the "Use settings from your printer" box. This will ensure that your printer's ideal settings are used.
    • Skip this step if the box is already checked.
  6. Image titled Print on an Envelope Using Microsoft Word Step 18
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    Click Page Setup…. It's on the right side of the window. A new window will open.
  7. Image titled Print on an Envelope Using Microsoft Word Step 19
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    Select your envelope size from the "Paper Size" menu. Choose the exact size of your envelope from this menu. If you don't have multiple sizes and only see Envelope, choose that option.[2]
  8. Image titled Print on an Envelope Using Microsoft Word Step 20
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    Click OK. It's at the bottom of the window.
  9. Image titled Print on an Envelope Using Microsoft Word Step 21
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    Click OK. This button is at the bottom of the "Envelope" window. Now you'll see a preview of your envelope.
  10. Image titled Print on an Envelope Using Microsoft Word Step 22
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    Review the envelope's layout. You can make any last-minute changes to your envelope's size and shape here.
  11. Image titled Print on an Envelope Using Microsoft Word Step 23
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    Adjust the Page Setup to reflect your envelope size. Here's how:
    • Click the File menu.
    • Click Page Setup.
    • Select the size of your envelope, and make sure Landscape orientation is selected.[3]
    • Click OK.
  12. Image titled Print on an Envelope Using Microsoft Word Step 24
    12
    Place the envelope in your printer. If you're not sure how to insert an envelope into your printer, check your printer's documentation.
  13. Image titled Print on an Envelope Using Microsoft Word Step 25
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    Print the envelope. Click the File menu item in the upper-left side of the screen, then click Print... in the resulting drop-down menu. Choose your printer and any other preferences, and then Print the envelope.
    • If the print preview is blank and/or the envelope prints blank, click the Word menu, select Preferences, click Print, and check the box next to "Drawing objects."
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Community Q&A

  • Question
    If I'm sending to 75 different addresses, how can I put in and store those addresses without printing each one individually?
    Community Answer
    Community Answer
    Use Microsoft Excel to add in all the addresses, then use a label program and label sticker sheets to print them out.
  • Question
    I have an HP6520 printer. I can't get the return address to come out at the top left corner -- it keeps coming out one inch down. I tried to change where it says auto, but no results! What can I do?
    Community Answer
    Community Answer
    Try using Print Preview before you print. Also, try the grid lines to adjust the address matter exactly on the page.
  • Question
    How do I add a logo to the return address using MS Word?
    Community Answer
    Community Answer
    Try adding it to the document, then add an image to that page. Set the image so that it has a different kind of text wrap.
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References

  1. ↑ https://support.microsoft.com/en-us/office/create-and-print-a-single-envelope-b766aa84-5b97-4f63-b03f-451d2fb3640f
  2. ↑ https://answers.microsoft.com/en-us/msoffice/forum/all/word-envelopes-not-formatting-for-size/5c6be99c-7e9b-48c7-886d-7f7dbcbe2bd5
  3. ↑ https://www.support.xerox.com/en-us/article/en/2105979.html

About This Article

Nicole Levine, MFA
Written by:
Nicole Levine, MFA
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 234,787 times.
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Co-authors: 7
Updated: June 23, 2022
Views: 234,787
Categories: Microsoft Word
Article SummaryX

1. Click the Mailings tab.
2. Click Envelopes.
3. Enter the delivery and return addresses.
4. Click Options.
5. Click Envelope Options and select a size.
6. Click Printing Options and select a feed method.
7. Click OK.
8. Insert the envelope into the printer and click Print.

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